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Posted on: September 11, 2020

Chippewa County COVID Relief Program

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Chippewa County

COVID Business Relief Fund

Chippewa County received CARES Act funding from the federal government through allocations made by Governor Walz. A portion of the funds is allocated to reimburse small businesses and non-profits with COVID related expenses. These grants are designed to provide immediate relief to businesses to help them remain in operation through the COVID-19 pandemic.

If you have questions about this application or process email Chippewa.Cares@chippewa.mn

 Funding

  • Applicants may request up to $5,000 in grant funds to reimburse expenses incurred between March 1, 2020, and November 15, 2020, at the business location in Chippewa County.
  • Applicants are encouraged to state their full reimbursable expenses, even if the amount exceeds $5,000 in the event additional funding is available.
  • Businesses or non-profits that have applied for or have applications pending in any COVID-related state or federal or local funding cannot seek reimbursement for the same expenses through this application. COVID related programs may include but are not limited to the Small Business Administration (SBA), Economic Injury Disaster Loan (EIDL), Paycheck Protection Program (PPP), State of MN DEED grant or loan program, or City of Montevideo or Clara City grant program.

Application Process

  • There will be two rounds of applications:
    • ROUND 1: Applications will be accepted beginning at 8 am on September 16, 2020 and close at 4 pm on October 15, 2020
    • ROUND 2: Applications will be accepted beginning at 8 am on October 16, 2020 and close at 4 pm on November 15, 2020
  • Applicants selected will be presented to the Chippewa County Board of Commissioners for final approval around the end of October and the end of November 2020 at either a regularly scheduled board meeting or special board meeting
  • Incomplete applications will not be accepted. Failure to submit the required supporting expense documentation will result in an incomplete application.
  • All applicants will be contacted regarding their award status.
  • If selected for funding applicants will have to submit a W-9 before receiving their grant award.
  • Applications must be submitted online through the Chippewa County Website
  • Businesses that have applied for or have applications pending in any COVID-related state or federal or local funding cannot seek reimbursement for the same expenses through this application. COVID related programs may include but are not limited to the Small Business Administration (SBA), Economic Injury Disaster Loan (EIDL), Paycheck Protection Program (PPP), State of MN DEED grant or loan program, or City of Montevideo or Clara City grant program.
  • All eligible applications will be considered for funding until the county’s grants funds are depleted.
  • Chippewa County reserves the right to modify the rules and process for this grant program at any time.
  • Chippewa County Board of Commissioners retain final authority to determine if an applicant is eligible or not, whether to approve a grant or not and the amount of the grant award.

Eligible Applicants

  • Businesses with a physical location, whether owned or leased, in Chippewa County
  • Businesses that were in operation as of March 1, 2020.
  • Businesses that are current on property taxes prior to May 15, 2020.

Eligible Expenses

  • Proof of eligible expenses must be included with the application. Documentation must be uploaded with the application in order to be considered.
  • Expenses must not have been reimbursed through any other state, local or federal program.

The grant will reimburse applicants for the following:

  • Outdoor business operations - The cost of constructing of outdoor facilities either temporary (i.e. tents) or permanent to allow service to customers with proper social distancing.
  • Outdoor seating areas – The cost of conversion of an area, sidewalk, parking lot or open area, adjacent to a dining facility to accommodate additional outdoor seating.
  • Outdoor seating – The acquisition of chairs, tables and stands for a outdoor seating area.
  • Signage – Acquisition of signage relating to the operation of the business in accordance with the Covid-19 guidelines.
  • New or enhanced marketing efforts (ie website development or online ordering applications)
  • Checkout counter modifications – Installation of screens and buffers to allow for proper social distancing practices.
  • Seating modification or storage – Costs associated with the reduction of seating in public spaces to comply with social distancing guidelines including the costs of storage facilities to store excess seating until the restrictions are lifted.
  • Markings – Costs incurred to cordon off public spaces to conform to social distancing requirements.
  • Computer Hardware – The cost of required computer hardware necessary to support remote work by employees.
  • Software – The costs of software purchased to support remote work by employees or upgrades to existing Internet presence to support expanded e-commerce.
  • Sanitation Station – Installation of enhanced sanitation equipment for employees or customers.
  • PPE, Personal Protection Equipment – The cost to purchase necessary masks, gloves, face shields, or protective garments to protect against the spread of the virus.
  • Sanitation Supplies – The cost of disinfection supplies materials to clean equipment or furnishings as well as supplies necessary for proper hygiene of employees and customers.
  • Disinfection Equipment – Purchase of equipment needed to dispense the disinfection agents.
  • Disinfection Contracts – The cost of contracts for the disinfection of facilities and equipment necessary for the operation of the businesses.

The grant can NOT be used for:

  • Personnel – The salaries, fringe and related costs of permanent or part-time staff required to operate the business.
  • Lost Revenues – The costs to the business related to the loss of revenues from lack of sales, cancelation of orders, or cancelation of contracts.
  • Property tax payments


Round 2 Eligible Expenses

In addition to all eligible expenses outlined above the following will be considered in round 2 IF Chippewa County has not allocated all their business grant funds. 

Applicants are asked to submit these expenses in their Round 1 application and these expenses will be held over for consideration in Round 2.

Round 2 applications will be accepted beginning at 8 am on October 16, 2020 and close at 4 pm on November 15, 2020

  1. Mortgage/Rent payments made between March 1 and November 15, 2020
  2. The following Utilities: water, sewer, garbage/recycling, internet, phone/cell phone, electric, natural gas are eligible for reimbursement upon submittal of copies of lease/mortgage statements and/or eligible utility statements for payments due between March 1, 2020 -November 15, 2020.

 

Terms and Conditions

All applicants will be required to certify the following on their application.

• Grantee certifies that the submitting signature on this application has the authority to apply for this grant on behalf of the business.

• Grantee certifies that they were adversely affected by COVID-19 between March 1, 2020 and November 15, 2020

• Grantee certifies that they are eligible, that they were operational pre-COVID-19, and that they are suffering negative impacts or costs due to COVID-19.

• Grantee certifies that the expenditures requested for reimbursement were expended to specifically address the impact of the COVID-19 pandemic.

• Grantee certifies that the expenses claimed in this application have not been reimbursed or are not pending reimbursement from any COVID-related state or federal or local funding source.

• Grantee certifies that it is not prohibited from doing business with either the federal government or the state of Minnesota as a result of debarment or suspension proceedings.

• Grantee certifies that their business is current on property taxes as of May 15, 2020

• Grantee agrees to cooperate with Chippewa County or appropriate officials for grant auditing purposes

• Grantee agrees that Chippewa County is authorized to make all inquiries it deems necessary to verify the accuracy of the information contained herein.

• Grantee agrees to promptly notify Chippewa County if any subsequent changes would affect the accuracy of the information in this application.

• Grantee agrees that it is a crime to make a false representation for the purpose of securing this grant. The grantee declares under penalty of perjury that all information provided herein is true and correct

• Grantee indemnifies the county and agrees to repay the grant if the grant award is found to violate the CARES act.

• Grantee acknowledges that the IRS has stated that a government grant is not excluded from the business recipient’s gross income and is therefore taxable.

• Grantee agrees that information submitted in this application is subject to the Minnesota Data Practices Act. Information such as the business name, address, and the amount of assistance you receive is considered public data

Businesses will be able to request up to $5,000 in COVID related expenses using the eligibility guidelines found on the county website.  See full press release here.

To complete the application click here


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